Wage - Continuing Employee Leave (Non-Temporary)

Eligible Employees

Leave Table

Paid Time Off (PTO)

The leave year for wage continuning (non-temporary) employees runs January 10 - January 9. Please be aware that the leave year is not the same as the Affordable Care Act (ACA) year, which runs May 1 to April 30.

Eligibility for Paid Time Off (PTO) for the upcoming leave year is determined as of January 9 of each year. To be eligible for PTO, hourly employees must have worked for the university:

at least 12 months of consecutive service; and
at least 1,000 hours during the prior 12 months.

PTO may not be carried over from one leave year to the next. Upon leaving employment from the university, the employee will not be eligible to receive payment for any remaining leave balances.

Employees as of January 9 will receive the appropriate amount of PTO for use starting on January 10 based on their continuous years of hourly service. The employee and supervisor are both notified.

PTO Leave Accrual
Years of Service	PTO Hours Awarded
1 – 5	48 hours
5 – 9	60 hours
10 – 14	72 hours
15 – 19	84 hours
20- 24	96 hours
25 or more	108 hours

Holiday Leave

Eligibility for holiday pay follows the same rules as those for PTO.

Employees who meet the eligibility criteria receive five holidays within the leave year. This equates to 30 hours of hourly holiday pay leave time.

In order to be eligible for paid leave for a given holiday, an hourly employee must have worked or taken approved Paid Time Off on the business days immediately before and after the holiday. "Business day" means a day on which the university is open for business.

Family Medical Leave Act (FMLA)

The Family Medical Leave Act (FMLA) (pdf) is a law entitling eligible employees to take unpaid leave in certain situations where the employee, or a member of the employee’s immediate family, suffers a qualifying injury or illness. An eligible employee is an employee who has been employed for at least one year, and who has worked 1,250 hours within the previous 12-month period. The required 1,250 hours do not have to be worked during consecutive months. The hours of work requirement applies to the 12 months immediately preceding the start of leave date.