Moving In & Out

Students are required to check out of their residence hall no later than 48 hours after their final academic commitment/final or by 10:00 am on Thursday, May 15, whichever occurs first.

• If you are a non-graduating resident NOT participating in an APPROVED activity, you are expected to check out no later than 48 hours after completing your last regularly scheduled exam or final academic commitment, or the morning of Thursday, May 15, whichever occurs first.
• All finals end on Tuesday, May 13.
  • Resident access to the halls will be turned off on Thursday morning, May 15. 
  • Only graduating residents and those approved to stay late will retain ID access through Residence Life.
• Exceptions will be made for:
  • Graduating residents
  • Students with an academic requirement (e.g. law write-on) will need to submit a request to living@wm.edu for approval with documentation by May 2.
  • Intercollegiate athletes pre-approved for late stay by the Athletics Department - You do not have to send separate email requests as we will reach out to affected athletes after the list is provided to us by the Athletics Department in late-April.
  • Non-graduating students who are participating in official commencement activities - If you are volunteering or participating in Commencement activities in an official capacity and have signed up and been approved, you do not have to send separate email requests as a complete list will be submitted directly from the commencement volunteers’ team to verify your status.
• ALL Residence Halls officially close for the spring semester at 10:00 am on Sunday, May 18.

How To Check Out

You will need to plan accordingly based upon your departure date. Residents must check out with a Residence Life staff member:

• May 2 - May 9: Schedule a time to check out of your room with an RA (Resident Assistant) member from your Building or Complex
• May 10 - May 17: Your Duty Office will be staffed with RAs to check you out from 10:00 am - 12:00 pm, 2:00 pm - 4:00 pm and during regularly scheduled duty hours
  • If you are departing campus outside of scheduled check out times with a staff member you may opt to utilize Express Check Out.
    • Residents who choose Express Check Out will be charged for any or all damages/loss or cleaning of the room and are ineligible to appeal those charges.
    • Any keys noted as dropped at the duty office but are not subsequently located by staff will be considered lost and will be charged for the $60.00 lock change fee ($80.00 for most apartments).
• If a student fails to check-out with a staff member or submit an Express Check Out, an improper check-out fee of $250.00 will be assessed to the student’s account. 
• Abandoned Property - The University will retain abandoned property in accordance with state laws. Should items remain unclaimed they will be stored at the departing resident’s expense minimum cost of $150. 
• Damage Billing happens for any discrepancy in the condition of your room from check-in to now beyond normal wear and tear.
  • Before you leave, be sure to discuss with your roommate(s) about who is cleaning, repairing what in your room before you both leave for the summer. Damages in the room will default to ALL room residents unless residents of the room notify Residence Life through an email from the responsible party from their W&M email account.
  • Some sample charges are:
    • chair $154, blinds $67, painted/damaged walls $180-340+, sticker/tape/mirror removal $5-10 per wall, door bulletin boards $85, recycle bin $25, extra cleaning $25+, removal of personal items (furniture, clothing, etc.) $25+ per resident per item, trash removal $25+, missing/damaged screens $89-175+, the most common charge is trash removal.

• Third Party Storage Companies: Currently, the only student storage companies that the University has established agreements with and are authorized to operate on campus are Dorm Room Movers and PODs (Dunmar Moving and Storage).

Closing Checklist

• Remove all non-University furniture such as lofts, carpets, chairs, bookshelves, refrigerators, cinder blocks, etc. Do not leave these items in the stairways, hallways, or lobby areas.
  
  • IF YOU LEAVE PERSONAL PROPERTY THAT NEEDS TO BE COLLECTED AND STORED YOU WILL BE SUBJECT TO A $150.00 MINIMUM SERVICE and STORAGE FEE.
  • Items rented from Dorms Direct can remain in the room as they will be collected after you check-out
• Remove all posters, tape, stickers and nails from furniture, walls, ceilings, closets and doors. Remove all items from your room door bulletin board.
• Remove all personal belongings.
• Close and lock your windows.
• Complete a light cleaning; sweep/dust room.
• Take out all garbage & recyclables.
• Sweep the floors.
• Wipe down all surfaces in apartment common areas (kitchens, living rooms, bathrooms, etc.) if applicable.
• Leave all furniture drawers and cabinet/closet doors open.
• Turn AC to low fan speed.
• Turn off lights
• Lock the door behind you.
• Residents must check out with a Residence Life staff member. If you are departing campus out outside of scheduled check out times with a staff member you may opt to utilize Express Check Out
  
• Return your room/apartment key(s) during check out with staff or at the Duty Office upon you departure. No mailed keys will be accepted. A $60.00 lock change fee ($80.00 for most apartments) will be billed for keys not returned.

Avoid Additional Charges

Regardless of when you check out, you can avoid charges by following these guidelines:

• Damage billing happens for any discrepancy in the condition of your room from check-in to now beyond normal wear and tear.
• Before you leave, discuss with your roommate(s) who is cleaning and repairing what is in your room before you both leave for the summer. Damages in the room will default to ALL room residents unless residents of the room notify Residence Life through an email from the responsible party from their W&M email account.
• A good practice is to leave all drawers and wardrobes open in your room when you leave. This serves as a last check of your room that you are not leaving anything behind.
• Assure all university furniture, including the recycling bin, is assembled in the room/apartment.
• Make sure to pay your Community Council representative any common area damage charges. This will avoid a $15.00 administrative charge if you have to be billed by the university.

Sample Charges for Closing Items Billed by Residence Life

These charges are subject to change and/or adjustment depending on what is needed.

• $25 and higher: Extra cleaning (depending on labor)
• $100: Repaint ceiling
• $400: Repaint room walls ($100.00 per wall; more than two walls will result in an entire room painted)
• $45: Replace 2' x 1.5' bulletin board
• $65: Replace 2' x 3'' bulletin board
• $30: Replace overhead light cover
• $30: Reassemble bed
• $50: Disassemble and remove loft
• $50 and higher: Remove personal belongings and/or trash, depending on labor
• $佳博体育: Mattress damaged or missing
• $140: Replace desk chair
• $30: Replace missing recycling bin
• $20 or higher: Replace window blinds, depending on window size
• $90: Replace window screen
• $20: Replace ceiling tile (one); $50.00 for each additional required
• $50 and higher: Repair damaged or bent ceiling grid for acoustical tiles, depending on time and materials required
• $75: Replace smoke detector/AV alarm
• $30: Repair or reattach the smoke detector/AV alarm
• $60: Failure to return the key by 10am the Sunday after Commencement
• $15: Administrative charge if Hall Council common area charges are billed

Note: These are estimates of charges. The actual charges may vary (higher or lower) depending on the extent of damages.

• Rooms/apartments with NORMAL wear and tear (minor scuffs, etc.) will not be billed. Any intentional, malicious or beyond reasonable markings may be billed.
• SMALL holes (tack, nail) can be repaired with spackle, but the university will not provide those supplies. LARGER holes, spackled or not, may be billable.
• Students should make a thoughtful attempt to repair any damage. Still, roommates should discuss any potential wall/ceiling damage. Whichever student is taking financial responsibility should email that notification to their Area Director, or all residents in the space will be billed.

Common Area Damage/Loss 

It is understood that the residents are responsible for any damage or loss caused or non-routine cleaning or trash removal required to the common areas of the residence halls and their furnishings, including vending machines and other equipment placed in the residence halls, as a convenience to the residents. Common areas include corridors, recreation rooms, kitchens, study rooms, living rooms, laundry rooms, public baths and lounges. When damage occurs, the student(s) will be billed directly for the repairs. Individual Community Councils (along with Residence Life Staff) have the authority to assess and assign charges for these damages.

Common area charges that the Community Councils assign will be collected directly by Community Council representatives prior to the end of the semester. Residents are expected to provide payment to the Community Council representative. If, at the end of the year, charges assigned by the Community Council have not been paid, Residence Life will bill the student directly with the addition of a $15 administrative charge. Damages may also result in university student conduct referral. Those students who are responsible for vandalism or theft may be removed from and/or denied future housing in university residence halls.

Checking out 5,000+ students in such a short time is a major task and requires working together to make it as smooth and fair as possible. Please remember that RAs and HAs are students and they, too, are working on papers and preparing for final exams.

Thanks in advance for your patience and cooperation. Have a great summer!

Undergraduate & Summer Research Summer Housing

• Summer housing is available from Sunday, May 25 to 10am on Saturday, August 2.
• Weekend check-in appointments are limited to Sunday, May 25 & Sunday, June 29. All other check-in appointments are Monday-Friday during regular business hours. Evening, weekend, and holiday check-in appointments are not available.
• Undergraduate students with 2025-26 academic year Evans Apartments room assignments may request to live in their assignment (if available) for the summer. Requests must be made on the summer housing application.

Graduate Student Summer & Early Arrival Housing

• Summer housing is available beginning Sunday, May 25. Early arrivals before this date will not be approved.
• Graduate students seeking spring late departure after 10am on Sunday, May 18 from their spring 2025 housing assignment must make that request on the summer housing application by no later than Sunday, May 11.
• The Evans Apartments open for the fall 2025 semester on Monday, August 11. Graduate student fall early arrival requests must be received on the summer housing application at least one week before their anticipated arrival date. No move-in appointments are available on Saturday, August 9 and Sunday, August 10. No exceptions.
• No late departures are permitted for summer housing students without a fall 2025 housing assignment. These students must move out/return keys by no later than 10am on Saturday, August 2. No exceptions.
• Weekend check-in appointments are limited to Sunday, May 25 & Sunday, June 29. All other check-in appointments are Monday-Friday during regular business hours. Evening, weekend, and holiday check-in appointments are not available.

We look forward to students arriving back on campus. Please keep in mind the following move-in information below, and check your student email for updates.

New Spring First Year & New Spring Undergraduate Transfer Students

• Check in by appointment
• Friday, January 17 – 9 am-11 am
• Additional spring new resident move-in information is available soon!

New Spring Graduate Students

• Check in by appointment
• Friday, January 17 – 9am-4pm
• Please email [[myroom]] if your graduate program starts before January 17

New Spring Assignment Returning Upperclassmen Students

• Check in by appointment
• Includes fall students picking up spring room keys for any reason
• Friday, January 17 – 9am-4pm

New Spring Campus Living Staff (All)

• Also includes RA staff hired after August 23
• Check in by appointment
• All new campus living staff - Wednesday, January 15 – 1pm - 4pm

Returning Campus Living Staff

• Community Directors – Tuesday, January 14 by 4pm
• Tribe Square RA - Tuesday, January 14 by 4pm
• Community Coordinators – Wednesday, January 15 by 4pm
• OADs/OAs– Wednesday, January 15 by 4pm
• RAs/HAs/CCD Staff – Thursday, January 16 by 4pm
• Must self-check in on the spring move-in form after their arrival

Returning To Your Same Fall Space For Spring

• Undergraduate resident halls
  • Beginning Friday, January 17, you are welcome to return to your assigned space beginning after 9am that morning.
  • Must self-check in on the spring move-in form after their arrival.
• Evans, Ludwell, Nicholas, Tribe Square Residents and other approved winter break residents who had continued access over Winter Break must still self-check in on the spring move-in form.

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Residence halls will remain open over the break.

Lockouts

• Duty offices will be closed for Spring Break beginning at 6pm on Friday, March 7 and reopen at 6pm on Sunday, March 16.
• Students locked out of their room/apartment should:
  
  • Monday-Friday, 8am-5pm: Go to the Residence Life office in the Campus Living Center.
  • Evenings & Weekends: Call the Lockout Line 757-221-5625 for assistance.

Dining

• W&M Dining locations are closed beginning Saturday, March 8 and will reopen with dinner service at 5pm on Sunday, March 16. 
• Chick-fil-A will remain open 11am-10pm Monday-Saturday.
• Also, see the Tribe Card Services list of off-campus locations and restaurants that accept W&M Express.

Additional Information

• Be sure that your windows and doors are closed and locked at all times.
• Do not prop doors.
• Always carry your Tribe Card ID with you.
• Emergencies and facilities issues:
  • Report emergencies or suspicious incidents to the W&M Police Department immediately: 757-221-4596 or for emergencies, 911
  • Facilities Management and Building Services will have staff on-call to respond to emergencies, and their number is staffed 24 hours a day: 757-221-2270.

If you do not plan to stay in your room during the break, turn off alarm clocks, close and lock your windows/doors, turn off lights and appliances, and set your heater fan coil unit to low.

Per the Housing Resource Guide, “When a resident changes rooms, withdraws or is separated from the university or its residences for any reason, the resident will remove all personal belongings from the university premises, vacate the housing assignment, and return key(s) within 48 hours." 

Additionally, students must submit an express check-out form on the housing portal following the instructions there for returning their key.

If the student has already left Williamsburg and their personal belongings are still in the residence hall, they are required to IMMEDIATELY email [[myroom]] with information regarding arrangements they are making to have the personal belongings removed and the key(s) returned in a timely manner.

Any eligible housing fee adjustments will be made after Residence Life has confirmed that the student has removed all of their personal belongings and returned their room key(s).

Housing fees may be eligible for refund per the limited schedule as described on the Withdrawal Schedule & Refunds section of the Undergraduate Catalog. Residents who are required to withdraw by the university because of a failure to meet obligations under the housing contract or for other reasons, who are removed from the residences, or who, while remaining enrolled at the university, move out of the residence halls are financially obligated for the remainder of the semester.

If a student fails to check-out with a staff member or complete an express check-out form, an improper check-out fee of $250.00 will be assessed to the student’s account.

Please be advised that there is a minimum $150 abandoned property fee so it is very important to take all of your personal belongings with you. Be sure to also leave your room in neat/clean/good condition per the terms of the housing contract.

A phased move-in process is planned for Fall 2024. In order for us to manage the numbers of people on campus and in buildings, each resident must schedule a move-in appointment. Please note you and all roommates must all make separate appointments so that you pick up your individual key and so that we know you have officially arrived on campus for the semester. Not following these instructions may result with the loss of residence hall access.

Move-in Appointments Information

Please check your W&M email account for your assigned move-in appointment sign-up time slot information.

• Move-in appointments are required for all students with on-campus housing assignments.
• Residents will sign up through the Housing Portal under the 2024 Fall Move-in form.
• Please know you will not be able to access the 2024 Fall Move-on form until your time slot time opens.
• There are more appointments than students so if you miss your assigned time slot, you can still log in and make an appointment.
• Once you access the 2024 Fall Move-in form you will be able to select your move in option based on the move in schedule below:

First Year & New Transfer Student Check-In by Appointment

• Friday, August 23 – 8:00 am - 5:00 pm

Returning Upper Level Student Check-In by Appointment

• Sunday, August 25 – 8:00 am - 5:00 pm

Graduate Complex, Ludwell, & Nicholas Apartment Check-In by Appointment

• Monday, August 12 to Friday, August 16 – 9:00 am - 4:30 pm
• Sunday, August 18 to Friday, August 23 – 9:00 am - 4:30 pm
• Sunday, August 25 to Wednesday, August 28 – 9:00 am - 4:30 pm

Campus Living Staff Check-In by Appointment

• Community Directors – Monday, August 5 – 9:00 am – 12:00 noon
• Community Coordinators – Tuesday, August 6 – 9:00 am – 12:00 noon
• New RAs – Monday, August 12 - 9:00 am – 12:00 noon
• Returning RAs/Community Consultants/Housing Assistants - Tuesday, August 13 - 9:00 am - 4:00 pm
• OADs - Wednesday, August 14 - 2:30 pm - 4:30 pm
• OAs - Saturday, August 17 - 10:00 am - 12:00 noon

You must have a pre-arranged and confirmed move in appointment before you travel to campus. If you do not have an appointment, you will not be permitted to move into/access the residence hall. There will be no exceptions to this practice.

Moving to Campus

What to Pack

As you pack for the upcoming fall semester, please be mindful of what you are bringing, how you are transporting it, and how difficult it may be to move your items quickly in the event of a campus closure.

Arrival

• Enter the check-in line at your designated appointment time. Do not enter the line prior to your appointment as you will be directed out of the line to wait for your actual check-in time.
  
• All residential students should following the prescribed Move-In Route for their residence hall assignment.
• Your Move In Appointment QR code will be available on the 2024 Move In form mid-July. Please have this and your W&M student ID (or a government picture ID) with you when you arrive for your move-in appointment.
• Once you have checked in and picked up your room key, proceed to your designated building unload zone. You have 15 minutes to unload your vehicle and move your vehicle to avoid back up.
• Students are limited to one car in the unloading zone at a time.
• No rental trucks or trailers permitted due to traffic flow.
  

Once You Are On Campus

• Do not park on the sidewalk, in fire lanes or on the grass.
• Once you have checked in and picked up your room key proceed to your designated building unload zone. Once you have unloaded your vehicle, please move your vehicle to avoid back up.
• You have a total of 15 minutes after arrival at your residence hall in to unload your vehicle after which you will need to move your vehicle to make room for those checking in after you.
• Avoid crowding at doors and in stairwells to help with foot traffic. Pay attention to and comply with all directional signage in the building.
• Because of challenges associated with maintaining in elevators we require the following guidelines:
  • Elevators may only be used for transporting large belongings or if there is a need due to a mobility issue.
  • Stage items at the elevator so that the elevator is only used once to transport all of your belongings downstairs – this will allow safe and efficient use of limited elevators on campus.
• Dispose of all trash and recycling outside in the dumpsters provided.
• Don’t forget to bring a reusable water bottle, there will be refill stations throughout campus! You can find refill stations through the mobile app!

Move-In Inclement Weather Plan

If inclement weather occurs, we will pause the check-in process temporarily until the weather passes for the safety of our staff, residents, and families. Once the weather has cleared, we will continue the check-in process as normal. If we are only experiencing rain, we will continue check-in as normal.

We will not be able to accommodate early arrivals. Individuals who need to arrive early will need to make accommodation arrangements at their own cost. Learn more about special lodging rates available to the W&M community.

All residence halls remain open during Fall Break. Duty offices and residence administrative offices will remain on their regular schedules.

Students are welcome to access their residence hall over Thanksgiving break. Please be aware that there will be additional Facilities work being performed in the residence halls over break as well.

• If you do not plan to stay in your room during break, be sure to turn off alarm clocks, close and lock your windows/doors, turn off lights, appliances, and set your heater fan coil unit to low.
• If you plan to stay in your room during break or any part of Thanksgiving Break please remember the following:
  
  • Administrative offices will be closed beginning Monday, November 25, although remote classes will be held on Monday and Tuesday.
  • The university will be completely closed for the holiday beginning 5:00 p.m. Tuesday, November 26 and will reopen at 8:00 a.m. Monday, December 2.
    
    • Other than residence halls, WMPD and Facilities Management, no other buildings or services will be open or available on campus, including dining operations, Campus Postal Services, Swem Library, Campus Recreation, Sadler or Campus Center, etc. 
  • The Lock-out Line (757-221-5685) will be available for lock out assistance from November 16 until the duty offices reopen at 6pm on December 1.
  • Be sure that your windows and doors are closed and locked at all times.
  • Do not prop doors.
  • Always carry your residence halls keys AND Tribe Card ID with you.
  • Custodial Services will service the residence hall bathrooms periodically throughout the break.
  • Please see the Dining Services page for Thanksgiving Pre-Orders Meals information as well as additional Thanksgiving break dining information.
• Emergencies & Facilities Issues
  • Report emergencies or suspicious incidents to WMPD immediately 757-221-4596 or for emergencies 911.
  • Facilities Management and Building Services will have staff on-call to respond to emergencies and their number is staffed 24 hours a day - 757-221-2270.

If you return to your exact room assignment in the spring, you do not have to remove your belongings or turn in your key(s). Remember, you will not have access to your belongings until we reopen in January, Take everything you need! If you are doing a mid-semester room change, follow the instructions given. 

Undergraduate Halls

All undergraduate halls except the Evans, Ludwell, Nicholas & Tribe Square Apartments close at 10am on December 18, 2024, and reopen on January 17, 2025.

Evans, Ludwell, Nicholas & Tribe Square Apartments

These halls will remain open during the break. International students can contact the Reves Center regarding Winter Break options.

Leaving Your Room for Break

• Complete a light cleaning; sweep/dust room
• Empty and clean your refrigerator if there is one in your room. Do not leave any food in refrigerators.
• Take out all garbage & recyclables outside to designated building dumpsters
• Turn off lights
• Close & lock the window(s) & door(s)
• Set thermostat to 68 degrees
• If you have a vacancy in your room be sure that the other side of the room ready (including a clean floor) for a potential roommate
• Take home all academic and personal items you will need in the event the return to campus might be delayed. We cannot permit access to the halls once we close for break. We want everyone to be prepared for any situation. You should take laptops, electronics, chargers, books, notes, instruments, equipment, medications, passport, legal documents, clothes and other personal care items with you.
• Express Check Out in the Housing Portal upon your departure so we know you have vacated your room and that we are able to check your room before we close for winter break.
• Students who do no leave the residence halls by the 10am on Wednesday, December 18, 2024 deadline will be billed a $150 improper check out fee.

Moving Out of Your Room or If Not Returning to W&M for Spring

• Be sure to submit your Contract Release request and any additional information required for your request on the Contract Release page of your 2024-25 Housing Application by December 3, 2024.
• It is strongly suggested that you have all your items packed and ready to move out before your move out helpers arrive. Plan with your roommate so that you are not moving out at the same time to avoid having too many people in the room.
• Remove all personal belongings, including all posters, tape, stickers and nails from furniture, walls, ceilings, closets and doors
• Complete a light cleaning; sweep/dust room
• Take out all garbage & recyclables outside to designated building dumpsters
• Empty and clean your refrigerator if there is one in your room. Do not leave any food in refrigerators.
• Open all your furniture drawers and cabinet/closet doors
• Turn off lights
• Close & lock the window(s) & door(s)
• Check out with a RA - Schedule an in-person move-out room inspection with you RA to check out. RAs will also be available at your duty office for in-person move-out room inspections December 14-17 between 10am-12pm, 2pm-4pm, and during duty office hours.
• Check out with a HA (fraternity/sorority houses only) - Schedule an in-person move-out room inspection with a HA by emailing your preferred meeting day & time (between 10am-10pm only) to [[housingassistant]] at least 48 hours before your anticipated departure. 
• If you unable to meet with a RA (or HA for fraternity/sorority houses) during the available methods/times listed above, you are required to submit an Express Check out form in the Housing Portal so that we know we can check your room and that you have vacated your room.
  
  • Students not meeting with a RA (or HA for fraternity/sorority houses) for an in-person move-out inspection must email [[myroom]] to request permission to access the Express Check Out form and must make that request before 48 hours of their anticipated departure or by noon on Friday, December 13, 2024, whichever occurs first.  
• A $250 improper check out fee will be billed to those who do not check out with an RA or submit an Express Check Out form by 10am on December 18, 2024. Use of the express check out form must be pre-approved (see above).
• A $150+ (minimum) abandoned property fee will be billed for any personal belongings left behind.
• Return your room and/or apartment key(s) to RA/HA staff during your in-person move-out room inspection or by filling out a Check Out envelope, placing your key(s) inside, and leave in the black drop box available at the area/building Duty Office.  
• Register with Dorm Room Movers for storage and shipping needs, and you will receive a move-out supply kit of 5 boxes and tape. Benefits include:
  • Boxes and tape for you to pack
  • Pickup and delivery by professional movers
  • Climate protected storage
  • Domestic shipping via UPS
  • $100 per barcoded item coverage

Property damage and loss in the residence halls are of real concern to residents and to Residence Life. Costs of damages and losses affect the room rents for every student living on campus. Damages and losses often compromise the safety, security and comfort of the building as well. In order to live on campus, students sign a contract agreeing to pay a portion of the cost to repair or replace university property that is damaged or stolen if the person responsible is not identified. We have worked hard to produce a damage policy that reduces these costs to students. The policy is described below, along with suggestions for some things each student can do to help hold damage costs down.

1. A resident or staff member reports common area property damage or loss to the Area Director (AD).
2. The AD, in consultation with the facility maintenance staff, determines the cost for repair or replacement.
3. The person(s) responsible for the damage, if known, receives a bill for the damage. (Some situations also result in student conduct referral.)
4. If the person(s) responsible is not known, your elected Hall Council members will investigate the situation.
5. If the person(s) responsible is still unknown, your Hall Council decides which floor, unit or building will cover this bill, and then collects the money from the residents of that floor, unit or building.
6. Any unrecovered damage or loss charges that are unresolved at the end of the semester are collected by Hall Council representatives.
7. Appeals for charges are directed back to the Hall Council during the academic year. During the summer, appeals are heard by the appropriate AD.   
8. Costs for common area damages occurring after the final Hall Council meeting of the semester are assigned by the AD and billed directly over the summer by Residence Life.

Over time, we have seen damages decrease because of this policy. Here are several reasons why we believe it works:

1. Damage and loss in the residence halls have been significantly reduced.
2. Many residents have become more active in reducing damage and loss.
3. Several buildings on campus have been able to identify the person(s) responsible for all damage and loss so no charges had to be recovered from residents of the hall or the unassigned damage account.
4. More money is available for hall improvements and programs.

1. Keep a watchful eye and ear. If you see someone walking away with an end table or destroying a chair in your lounge, confront them. Contact a staff member or W&M Police if necessary.
2. Don't allow just anyone access to your building. Ask people who they are here to see, and make sure that is where they go. Question strangers roaming the halls. Report suspicious activity.
3. Don't prop doors. Unprop them as you find them propped. Some damage is caused by nonresidents.
4. If you witness damage on your floor, encourage the person(s) responsible to report that to an RA, or do so yourself if they won't. Peer pressure can help reduce damages because if the responsible person(s) is not made to pay, you will be.
5. Turn in work order requests for items that look unsteady.
6. Don't remove screens from windows.

With the assistance of the Residence Life staff, Hall Council, RHA and other residents, you can work to reduce costs for property damage and loss.

You can get involved in Hall Council or attend meetings if you are not a member. With the other residents in your building, you can send a clear message that it is not okay to steal or damage common area property.

Damage billing happens for any discrepancy in the condition of your room from check-in to now beyond normal wear and tear.

• Before you leave, be sure to discuss with your roommate(s) about who is cleaning and repairing what in your room before you both leave for the summer. Damages in the room will default to ALL room residents unless residents of the room notify Residence Life through an email from the responsible party from their W&M email account.
• Some sample charges are:
  • Chair: $154
  • Blinds: $67
  • Painted/damaged walls: $180-340+
  • Sticker/tape/mirror removal: $5-10 per wall
  • Door bulletin boards: $85
  • Recycle bin: $25
  • Extra cleaning $25+
  • Removal of personal items (furniture, clothing, etc.): $25+ per resident per item
  • Trash removal: $25+
  • Missing/damaged screens: $89-175+

The most common charge is trash removal.